StockPilot

• Operations lead

  Sees stock, the order queue, and what needs reordering in one place.

• Warehouse staff

  Works through the picking list, confirms what was packed, and marks shipments.

• Purchasing

  Creates purchase orders, tracks deliveries, and records what arrived.

The concept separates stock on hand from stock that is available to sell. When an order arrives, its items are reserved immediately, so the same unit cannot be sold twice. Lines that cannot be reserved go straight to the purchasing list.

• Catalog with variants

  Products, variants, SKUs, and reorder points.

• Stock by warehouse

  On hand per location, reserved, and available.

• Reservations

  Items are held for an order as soon as it arrives.

• Picking and shipping

  A queue with clear statuses from new to shipped.

• Purchasing and receiving

  Draft purchase orders and a receiving checklist.

• Alerts and log

  Low-stock alerts and a record of every stock change.

1. 1Order to shipment

   1. Step 1: An order arrives and its items are reserved.
   2. Step 2: The order appears in the picking queue with bin locations.
   3. Step 3: Staff confirm each line, pack the order, and mark it as shipped.

2. 2Shortfall to purchase order

   1. Step 1: An order line cannot be reserved because stock is short.
   2. Step 2: The line is added to the purchasing list with the order as its source.
   3. Step 3: Purchasing groups lines by supplier into a draft purchase order.

3. 3Receiving a delivery

   1. Step 1: Staff open the purchase order when the delivery arrives.
   2. Step 2: They count the received quantity per line and note any damage.
   3. Step 3: Accepted items become available and waiting orders can be reserved.

4. 4Low-stock alert

   1. Step 1: Available stock drops to the reorder point.
   2. Step 2: An alert suggests a quantity based on the reorder settings.
   3. Step 3: One action adds it to the purchasing list.